Why you need email backups
Email is the backbone of modern communication, storing critical data like contracts, invoices, and client correspondence. However, it’s vulnerable to various risks, including cyberattacks, system failures, and human errors. Email backup services create secure copies of email data, ensuring recoverability in case of loss. This is particularly important for small businesses, where email downtime can halt operations and lead to significant financial losses. Research emphasizes that backups are essential for protecting against data loss, ensuring business continuity, complying with legal requirements, saving time and effort, and maintaining email security.
With email being used daily, we sometimes take for granted that it is there for us. We receive and send emails but never consider the aspects of ongoing data backups. It is most important to understand that it is the responsibility of the user or company to secure and manage email data. The email platform service provider is not held liable for data backups but rather for service uptime.
When you are looking for a critical email and can’t seem to find it, an ongoing email backup structure steps in and gets you the data you need. Without a backup in place, this cannot happen. Remember, without the backup, there is no recovery. Now imagine all your email data was lost, corrupted, or encrypted and you need more than one email, but rather all your emails. This again is why email backups are a must.
Top reasons why you should have email backups-
Recovery from System Failures
System failures, such as hardware crashes or server outages, can render email inaccessible. On-premise servers and cloud servers aren’t immune to failures. It is your responsibility to be prepared for hardware and service failures.Safeguarding Against Human Errors
Human errors, like accidental deletions or overwrites, are common, especially in busy workplaces. Unintentional employee errors are a prevalent cause of data loss, and backups provide a simple way to recover misplaced emails. This is crucial for maintaining productivity. Regular backups save time and effort in recovery processes.Ensuring Business Continuity
For small businesses, email is often the lifeline for operations, and losing emails is not an option. WesTech MSP emphasizes that email backups help with business continuity if a recovery is needed. Cloud backups make it easier for small to midsize businesses (SMBs) to perform multiple backups, enhancing resilience.Compliance with Legal and Industry Regulations
Certain industries require retaining email records for audits, litigation, or regulatory compliance. If your company is not retaining emails for compliance, the penalties can be monetarily high. Don’t get caught with high compliance fees.
WesTech MSP has assembled a complete email user protection platform: Essentials 365 User. This protection and management platform will ensure that your email accounts are backed up multiple times per day. Our retention policy is called “Infinite” retention. While committed to our Essentials 365 User platform, your email data backup is protected.
The Essentials 365 User platform does much more than just email data backup. It also includes data backups for Teams, Sharepoint, and OneDrive.
Reach out to WesTech MSP today to discuss email backups for your company.
